Information on this page is intended for delegation leaders only.

If you are leading a group that is part of a larger delegation, please use information in this section as a reference only. Instructions included in this section should be carried out by the delegation leader only.

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Delegation Leader Instructions

To assist delegation leaders with their responsibilities for housing and registration, NFCYM has created a Delegation Leader Handbook which addresses all things NCYC housing and registration.

This handbook includes links to the housing and registration sites, specific instructions, policies, deadlines, etc. You can view, download, and/or print the handbook--whatever works best for you.

If you have questions about the registration or housing process, please contact Progress in Planning by email at or by telephone at 630.908.7929 x23.

If you received an NCYC Delegation Leader email and wish to add additional contacts for your diocese OR to name a different primary contact, please complete the form below

Summary of Important Dates



Registration Portals Open / Participant Data Uploaded

Present - Sept 30, 2019

Early Assignment Hotel Request Period Ends

Nov 15, 2018

PIP Begins Filling Early Assignment Requests Regular Assignment Period Opens

Nov 16, 2018

Early Assignment Requests Confirmed
PIP Begins Filling Regular Assignment Requests

Feb 15, 2019

Upon Assignment

Delegation Leaders Contact Assigned Hotel Representatives
Hotel Deposits are Made

Payment Invoice Generated for EARLY BIRD Registration Fees to Apply*

June 30, 2019

Delegation Leaders Notify PIP of Need to Add, Reduce/Cancel Rooms1

Aug 1, 2019

Regular Assignment Period Closes
Payment Invoice Generated for REGULAR Registration Fees to Apply**
All Participant Data Entry Complete

Sept 30, 2019

Late Registration Period – Fees increase $40 per person
Substitution and Cancellation Fees Apply

Oct 1-31, 2019

Rooming Lists Due to Hotels

Oct 18, 2019

ALL Liability Waivers and Safe Environment Forms Due to PIP

Nov 1, 2019

Onsite Registration Pick Up Open
Hotel Check In

Nov 20-21, 2019

2019 NCYC!

Nov 21-23, 2019

Hotel Check Out

Nov 24, 2019

* PIP must receive invoice and payment by July 15, 2019, to maintain Early Bird registration rate
** PIP must receive invoice and payment by October 10, 2019, to maintain Regular registration rate