information on this page is intended for
delegation leaders only.
if you are leading a group that is part of a larger delegation, please use information in this section as a reference only. Any instructions included in this section should be carried out by the delegation leader only.
To assist delegation leaders with their responsibilities for housing and registration, NFCYM has created two handbooks:
These handbooks include links to the housing and registration sites, specific instructions, policies, deadlines, etc. You can view, download, and/or print the handbooks--whatever works best for you.
If you have questions about the registration or housing process, please contact Progress in Planning by email at NCYCHelpDesk@pipsite.com or by telephone at 630.908.7929 x23.
Summary of Important Dates
Jan 22, 2017
Jan 23 – Apr 15, 2017
Jan 23 – Sept 30, 2017
Apr 15 – Sept 30, 2017
Jun 1 – Jul 15, 2017
Jun 1 – Sept 30, 2017
ASAP - Best Result if Before August 1, 2017
Sept 30, 2017
Oct 1-31, 2017
Oct 23, 2017
Nov 15-16, 2017
Nov 19-20, 2017
Early Assignment Hotel Request Period Closes
Early Assignment Hotel Requests Assigned/Confirmed
Regular Assignment Hotel Request Period
Regular Assignment Hotel Requests Assigned/Confirmed
Delegation Leaders Contact Assigned Hotel Representatives
Hotel Deposits Due
Registration Deposits Accepted
Registration Portals Open / Participant Data Uploaded
Add, Reduce/Cancel Hotel Rooms with PIP*
Registration Data Entry Complete and Final Payment Invoice Generated for REGULAR Registration Fees to Apply**
Late Registration Period – Fees increase $40 per person
Substitution and Cancellation Fees Apply
Rooming Lists Due to Hotels
Onsite Registration Pick Up Open
Hotel Check In
Hotel Check Out
* The delegation is financially responsible for all rooms reserved unless or until PIP or hotel can resell canceled rooms. The earlier PIP is notified the greater the chance that financial responsibility can be mitigated.
** PIP must receive cover invoice, payment, and waiver forms by October 10 to avoid late fees.