insurance / Indemnification
Exhibitors are solely responsible for insuring and indemnifying their exhibits as outlined in #s 33-35 of the NCYC Exhibit Rules and Regulations. Neither NFCYM, nor Fern Exposition & Event Services, nor Capital Improvement Board of Managers of Marion County, Indiana, nor any other party has or will purchased insurance on behalf of exhibitors and are under no obligation to do so. NFCYM suggests that all exhibitors carry a minimum of $500,000 in liability insurance coverage.
Exhibitors should consult their insurance companies to verify that proper coverage is in place to cover all liability and/or loss of equipment and materials, from the time items are shipped until the time items return to the exhibitor's warehouse/point of origin. For some exhibitors this may mean that more than $500,000 of coverage is needed. In the event that an exhibitor's current policy does not cover all of the above, a rider can usually be added to the exhibitor's present policy for a nominal cost.
Further, exhibitors should inform their insurance carriers of the requirement to defend, indemnify, and hold harmless NFCYM, Fern Expo, the Capital Improvement Board of Managersof Marion County, Indiana, the Marion County Convention and Recreational Facilities Authority (“MCCRFA”), the Indiana Stadium and Convention Building Authority (“ISCBA”), and their officers, board members, agents, and employees (as their interests may appear) from responsibility for any loss, property damage or personal injury that may occur to the exhibitor, exhibitor's employees, or independent contractors, from any cause whatsoever, prior to, during, or subsequent to the period covered by the exhibit contract.
Certificate of Insurance
Exhibitors with liability insurance are required to provide NFCYM a certificate of insurance naming the National Federation for Catholic Youth Ministry, Inc.; Fern Expo; the Capital Improvement Board of Managersof Marion County, Indiana; the Marion County Convention and Recreational Facilities Authority; the Indiana Stadium and Convention Building Authority; and their officers, board members, agents, and employees (as their interests may appear), as additionally insured.
Exhibitors should have their insurance carrier send the certificate as an email attachment directly to them. DO NOT HAVE YOUR INSURER SEND IT DIRECTLY TO NFCYM. Exhibitors should save and print a copy for their records and send a copy as an email attachment to the Exhibits Manager at firstname.lastname@example.org with the subject line: COI [Insert Name of Exhibitor]. This will help us match your certificate to your record.
The certificate of insurance should be submitted within five (5) business days of receiving confirmation of assigned space. Failure to submit provide NFCYM a certificate of insurance may result in assignment of exhibit space to another exhibitor applicant and shall not relieve the exhibitor from its insurance obligations.
Click here for a summary of what to provide your carrier when asking for a certificate of insurance.
Exhibitors without Liability Insurance
NFCYM strongly encourages exhibitors without liability insurance to purchase such insurance in advance of their conference participation. In the event that an exhibitor does not carry liability insurance, the exhibitor is considered self-insured and must complete and submit an NFCYM Exhibitor Self-Insured Agreement within five (5) business days of receiving confirmation of assigned space. Failure to submit provide completed NFCYM Exhibitor Self-Insured Agreement may result in assignment of exhibit space to another exhibitor applicant and shall not relieve the exhibitor from its insurance obligations.